Data Protection Information of the University Archive

Data protection information in accordance with Article 13 of the EU General Data Protection Regulation (DSGVO) when personal data is processed by the Greifswald University Archive

The Greifswald University Archive treats your personal data confidentially and observes the legal regulations of data protection. Personal data will only be collected and processed within the necessary scope.

 1. Type, Purpose and Legal Basis of the Processing of Personal Data

When providing information or processing enquiries as well as when applying for the provision or use of archival materials, personal data provided to the University Archives without being asked or requested in the respective application for use are collected and processed for the purpose of answering, providing, keeping records and billing. The legal basis for the processing is the consent of the applicant to the processing of his/her personal data in accordance with the archive regulations and user regulations of the Greifswald University Archives.

2. Use and Passing On of Personal Data

Your data will be used exclusively for the stated purpose. The data will not be passed on to third parties, to a third country or to an international organisation. Automated decisions will not be made.

3. Storage Period

Personal data transmitted or collected in connection with scientific enquiries or use will be stored permanently on the basis of Art. 89 (3) DSGVO. Personal data transmitted or collected in the course of administrative enquiries will be stored for the period of time required by the retention and verification obligations prescribed by the German Tax Code (Abgabenordnung).

4. Security

As a central principle of data protection, the guarantee of data security was legally anchored in the DSGVO. The University of Greifswald uses technical and organisational security measures to protect personal data from loss, incorrect changes or unauthorised access by third parties. Employees of the University of Greifswald also only have access to the data to the extent that they are responsible for processing it.

5. Your Rights

You have the right to revoke your consent to the collection of personal data at any time and without giving reasons, in writing and with effect for the future, to the University of Greifswald (Universitätsarchiv, Baderstraße 4-5, 17489 Greifswald or by email to archivuni-greifswaldde).

Furthermore, you have the right to request information free of charge about your stored personal data, its origin, recipients, the purpose and duration of data processing. In addition, you have the right to correction, restriction of processing (e.g. blocking), deletion and the right to data portability of your data under certain conditions.

Furthermore, you have the right to lodge a complaint with the competent supervisory authority for data protection if you are of the opinion that the processing of your personal data is not lawful.

If you have any questions about data protection, you can contact the University's Data Protection Officer.

Additionally, you have the right to complain to the data protection supervisory authority:

Der Landesbeauftragte für Datenschutz und Informationsfreiheit, Mecklenburg-Vorpommern, Werderstraße 74a, 19055 Schwerin.