Forms Erasmus+ Studies

1. Grant Agreement
Please fill in the Grant Agreement with your personal data (1st page) and send it as a Word file without signature to the International Office at least one month before departure.

• Grant Agreement 

Grant Agreement annexes (don’t have to be submitted to the International Office)

• Erasmus+ Student Charter

1.1. Special Grants
By filling in the Declaration of Honour, you can also apply for special funding in addition to the Erasmus support if any of the following applies to you:

• Students with accompanying child
• Students with chronic illnesses or disabilities (degree of disability 20 or more)
• Working students
• First-time academics
• Travel by sustainable means of transport (train, bus, ferry, carpool, bicycle, walking).

Simply complete and sign the Declaration of Honour and submit it by email together with the Grant Agreement. Due to the budget situation in the Erasmus+ Programme, the grant may only be paid at a reduced rate.
The special grant must be applied for before the beginning of your stay. Applications submitted later cannot be considered.

2. Learning Agreement

The purpose of the Learning Agreement is to make sure that students receive recognition for the courses successfully completed abroad.

In the Online Learning Agreement, the student must list all educational components to be carried out at the receiving institution, i.e. the selected courses or modules. A performance effort of 30 ECTS per semester is recommended. However, 15 ECTS per semester are mandatory (and must be listed on the transcript of records (and/or language course certificate) provided by the host university). Please note that you might be required to repay the funding or parts thereof in the event of non-compliance with the regulations.

The Learning Agreement must be approved by the student, the sending and the receiving institution one month before the start of the exchange at the latest.

The Learning Agreement must be completed digitally.

Guidelines for completing the digital Learning Agreement: Guidelines

Portal: https://unigreifsw.moveon4.de/locallogin/5501adf5140ba02775000000/eng
Contact for general questions: erasmusuni-greifswaldde

In exceptional cases and only after approval of the International Office, the outdated version can still be used and the Learning Agreement can be created as a PDF file.

Information on the form: List your courses at the host institution in Table A. List equivalent courses at the University of Greifswald in Table B to ensure future recognition. Make sure your Learning Agreement is signed by your departmental exchange coordinator. Also send it to your host university for signing.

Learning Agreement Erasmus Europe PDF file:

• Learning Agreement (1 or 2 semesters)
• Guidelines Learning Agreement
• Short term mobility (5 - 30 days)
• Doctoral mobility

3. Online Language Test “Online Language Support (OLS)”
Compulsory participation in the OLS test is currently suspended due to technical problems on the part of the EU.

The OLS language support platform can still be used free of charge to improve language skills (CZ, DA, DE, EL, EN, ES, FR, IT, NL, PL, PT, SV) before, during and after your stay abroad. In order to use the platform, you must first take a “placement test” in the language of your choice (can be found via the search bar). To take the test, go to “Enrol”, create an account and then take the online test via “Attempt quiz now”. The test may take between 10-45 minutes.

After having completed the test, you can download a PDF certificate with the results. This is not an official language certificate, but it is recognised by some Erasmus+ partner universities as proof of language proficiency.

After the test, you can start language courses and use the many other functions of the platform.

1. Changes to the original Learning Agreement
You can change your Learning Agreement within the first five weeks after arrival at your host institution. To do so, please fill out the following document and have it signed by the people responsible. Send the complete Learning Agreement to erasmusuni-greifswaldde.

• for stays within Europe
• for stays outside Europe
• for short term and doctoral mobilities: Please create a new Learning Agreement.

2. Certificate of Arrival
Some partner universities wish to issue a Certificate of Arrival. You are welcome to use our template, but you do not have to submit the document to us. For us, only the Confirmation of Stay at the end of your stay is important. You can find the template for this under “Prior to completing your stay”.

• Certificate of Arrival

At the end of your stay, please have the Confirmation of Stay completed and signed by the International Office of the host institution and send it to us by email. This document is needed to confirm the actual period of your stay. The date of signature should be the last day of your stay at the host institution or later.

• Confirmation of Stay

1. Report of your Studies Abroad
This must be submitted via email within 4 weeks after the end of your period of study abroad. Please use the provided form. It is best to download the document before you fill it out.

• Experience report

2. EU Survey
You will receive an invitation to take part in the EU survey via email. The sender’s address will be: replies-will-be-discarded@ec.europa.eu.

3. Transcript of Records
This will be sent to you or Greifswald’s International Office by the host institution. It should be submitted alongside the request for recognition of credits, so that you receive recognition of credits that have been completed abroad.

4. Report on Successful Recognition
If you were able to have your achievements abroad recognised in Greifswald, please also inform the International Office of the University of Greifswald. For this purpose, use the document “Learning Agreement: After the Mobility”.

1. Students with an accompanying child

Students who are travelling abroad to study with their child(ren) can apply for this top-up and receive a grant of 250 EUR per month. The prerequisite is that the child or children is/are taken along for the entire stay. The allowance is granted per family, regardless of the number of children. It is also possible to apply if a caregiver (partner) is travelling with you; double funding is not possible.

In addition, students who wish to travel abroad with child(ren) can apply for real costs. The funding amount for real costs is determined with the help of a comparative calculator. Approval is granted for a specific mobility and based on the calculated additional requirements abroad. This only takes into account costs that are not covered by other national bodies (integration offices, health insurance funds, regional associations, social welfare offices, student services).

Further information on applying for real costs or a preparatory trip [de]
 

2. Students with chronic illnesses or disabilities (degree of disability of 20 or more)

Students with a degree of disability (GdB) of 20 or more, a proven disability or a chronic illness that results in an additional financial need abroad receive a grant of 250 EUR per month. A certificate of disability or a medical certificate confirming that additional financial needs arise abroad due to the existing chronic illness is considered proof. The basis for classifying an illness as “chronic” is the “list of chronic illnesses of the Robert Koch Institute” [de].

Students from these target groups can furthermore submit an application for real costs. The amount for funding real costs is determined using a comparative calculator. Approval is granted for a specific mobility and is based on the calculation of additional needs abroad. It only takes into account costs that are not covered by other national bodies (integration offices, health insurance funds, regional associations, social welfare offices, student services). 

You can also undertake a preparatory trip. The trips are intended for potential scholarship holders with a disability and their accompanying persons, who need to find out about the local conditions (accessible accommodation, conditions on campus, local transport, etc.) in order to assess whether a longer stay is possible. If this applies to you, please contact the University of Greifswald’s International Office in good time.

More information on the real costs application or the application for a preparatory trip [de]

3. Working students

Students who worked one or more jobs before starting their studies abroad and which they do not continue during their stay abroad are entitled to apply for a grant of 250 EUR per month. Self-employment is also eligible for this allowance.

The type of employment has to be subject to social insurance contributions, for which the following applies:

• Monthly earnings are between 250 - 850 EUR. The net earnings of all activities per month have to be added together. An average calculation is permissible.
• The employment must have been carried out regularly for at least 6 months up to the time of application for the study abroad programme.
• The employment is not continued during the stay abroad (this includes mobile working, online working, paid vacation, etc.). Notice of termination is not a requirement; the employment contract can also be paused.
   

4. First-time academics

Students from a non-academic family can receive a grant of 250 EUR per month. This top-up can be applied for by students whose parents (or parent, if only one parent is known) have not obtained an academic degree. 

Degrees obtained at a university, a university of cooperative education or a university of applied sciences (within or outside Germany) are considered academic degrees. In the skilled crafts and trades, a master craftsman’s certificate is not considered an academic degree.

If your parents are not sure whether their degree counts as an academic degree, visit the website of the “Stiftung Akkreditierungsrat”. If you find your parents’ degree there, it means that the degree is recognised as an academic degree. In this case, you cannot apply for this top-up.

5. Travel by sustainable means of transport (train, bus, carpool, bicycle, on foot)

You can apply for this grant if you will be travelling to or from the partner university by one of the following means of transport classified as sustainable by the DAAD (at least 50% of the travel distance):

Train
Carpool
Bus
Bicycle
On foot
The grant is a one-off payment of 50 EUR. There is also the option of funding up to 4 additional days of travel.

By submitting your application, you are obligated to keep the original proof of arrival and departure for 5 years and/or to submit it to the International Office for examination on request.

Depending on your the duration of your stay, you may need to apply for a visa if you want to study at an Erasmus+ partner university.

Exchanges shorter than six months: No visa will be needed for European citizens. You will enter the UK by the Visitor route. Whilst abroad, you are not allowed to take up local employment.

Exchanges between six and eleven months: You will need a short-term study visa, which you will need to apply for by yourself. Costs are round about 186 GBP plus the Immigration Healths Surcharge, which amounts to 470 GBP per year/your total stay. Whilst abroad, you are not allowed to take up local employment.

Following the Swiss referendum on limiting immigration and the resulting exclusion of Switzerland’s participation in Erasmus+, the Swiss Federal Council introduced a national scholarship program, the Swiss European Mobility Programme (SEMP). What does this mean for you?

On the basis of our existing contracts, you can go to Switzerland. Apply within our regular Erasmus application process at the relevant department.

You apply for a scholarship via SEMP in Switzerland. The Swiss partner university or internship institution will provide you with more information on this. If SEMP funding is not available at your host institution, please contact the International Office in Greifswald.